COOMA BASKETBALL ASSOCIATION INC
CONSTITUITION 12th March 2009
1) Name
a) The
name of the association shall be “Cooma Basketball Association Inc”
b) Here
after in the Constitution this name will be shown as C.B.A.
2) Object
a)
To encourage promote and control Basketball
in the Cooma area under
the rules of Basketball N.S.W
b) To
become and remain affiliated with Basketball N.S.W
c) To
organise and control competitive matches for both males and females and to
ensure that all such matches are played according to the laws of the game
adopted by the Basketball N.S.W with such alterations and/or additions as from
time to time may be adopted by the C.B.A.
d) To
organise and conduct any tournaments and clinics which the General Committee
may decide should be conducted in the C.B.A. area
3) Members
Membership shall be open to all male and female seniors,
juniors and MiniBallers, who are defined as players by the Basketball N.S.W.
The numbers of such members shall be unlimited
4)Officers
a)
The Officers of the C.B.A shall be
1.
President
2.
Vice President
3.
Secretary
4.
Treasurer
5.
Women’s Co-ordinator (s)
6.
Men’s Co-ordinator (s)
7.
Junior Co-ordinator (s)
8.
Mini Ball/AussieHoop Co-ordinator (s)
9.
Director of Referees
10. Director
of Coaches
11. Registrar
12. Public
Officer
13. Life
Members
14. Publicity
Officer
15. General
Committee Members
b) The
officers shown in (a) above shall constitute the General Committee and hereafter
in this Constitution shall be referred to as such
5) Election of Officers
a) The
General Committee shall be elected at the Annual General Meeting (AGM) of the
C.B.A. Any vacancies occurring between the AGM’s shall be filled by members
elected by The General Committee
6) Management
a) The
management of the C.B.A. shall be vested in the General Committee.
b) Emergency
decisions, provided that they do not involve a matter of Policy may be made by
a vote of the Executive of the C.B.A. and shall be ratified by the next meeting
of the General Committee
c) The
Executive of the C.B.A. shall be deemed to consist of
1. The President
2. The Vice President
3. Secretary
4. Treasurer
5. Co-ordinators
7) General Committee
a) Powers of
1. To
act in the name of the C.B.A. and to do all such acts and things as it
considers necessary in the interest of the C.B.A. provided such are not
inconsistent with the constitution
2. To make alter and repeal the
competition rules of the C.B.A. as may be found desirable
3. To
elect members to fill vacancies on the General Committee which occur between
Annual General Meetings
4. To suspend or otherwise deal with any
player or team on the grounds of misconduct or breach of any competition rules
of the C.B.A. No team or member of a team can be suspended or otherwise dealt
with except on the vote equal to two-thirds of those present and entitled to
vote. Any such team or member of a team who was suspended or otherwise dealt
with shall have the right of appeal to a Special General Meeting of the C.B.A.
called for that purpose in accordance with section 9 of this constitution
5. To
appoint special sub-committees for any purpose it thinks desirable in
connection with C.B.A. activities
b) Rules
relating to
1. The
General Committee shall meet whenever requested to by the Secretary
2. Any
member absenting himself from three consecutive meetings shall unless he
tenders a satisfactory prior apology to the Secretary be deemed to have vacated
their office
3. Five
members present shall form a quorum of any meeting of the General Committee
4. At
all meetings a resolution put to a vote shall be determined by a show of hands
unless a secret ballot be requested by any member
5. All
members or the General Committee except the Life members shall be either
financial or honorary members of the C.B.A
8) Annual General Meeting
a) The
Annual General Meeting shall be held by the 31st of March each year to receive
the
1. Presidents
Report
2. Secretary’s
Report
3. Treasurers
Report
4. Co-ordinators
Report
5. Director
of Referees Report
6. Director
of Coaches Report
7. Elect
the General Committee
8. Elect
Life Members
9. Fix
registration fees for the year
10. Fix
game fees for the year
11. Transact
any other business placed on the Agenda by the Secretary
9) Special General Meeting
a) Special
General meetings shall be held whenever the General Committee directs or
whenever the Secretary receives a written request by at least seven
members of the C.B.A. stating the objective
for the requesting such a meeting
10) Notice of Meetings
a) The
notice convening any Annual General or Special General Meeting shall state the
general nature of the business to be transacted and shall be placed on the
C.B.A. notice board announced in the press and on local radio at least seven
days before the date fixed for such meeting
11) Quorums
a) At
any Annual General Meeting of the C.B.A (12) members shall constitute a quorum.
In the event of no quorum being present such meeting shall be adjourned for
exactly one week and if at such adjourned meeting there is still no quorum
those members present shall be the quorum and may transact the business for
which the meeting was called
12) Voting
a) All
financial, Life and Honorary members shall be entitled to one vote on each
resolution put at a meeting of the C.B.A. The Chairman shall have a casting
vote as well a deliberate vote
b) All
voting shall be by show of hands except that if any member so requests a secret
ballot shall be conducted
13) Duties of Officers
a)
President
1. To
act as Chairman of all Annual General Special General and General Committee meetings
and to ensure that all such meetings are conducted to the normal rules for
procedure at meetings
2. To
supervise in general manner the duties of all officials of the C.B.A
3. To
be a member ex-efficio of all sub-committees of the C.B.A.
b)
Vice President
1. To
assist the President in all their duties and to act as chairman of all Annual
General Special General and General Committee meetings at which the President
cannot attend
c)
Secretary
1. To
perform the clerical work of the C.B.A. and to carry out the directions given
at all meetings of the C.B.A.
2. To
convene and prepare an agenda for all Annual General Special General and
General Committee meetings and keep the minutes of such meetings
3. Maintain
a register of the names and addresses of all members of the General Committee
4. To
be a member ex-efficio of all sub-committees of the C.B.A.
d) Treasurer
1. To
receive and issue receipts for all revenue of the C.B.A.
2. To
deposit all money received in the account of the C.B.A. with Service One Credit
Union
3. To
submit all accounts to the General Committee for approval to pay and then to
pay all such approved accounts. Payments made by cheque must be crossed not
negotiable and signed by the Treasurer and either the President or Secretary
4. To
close the books on the 31st of December each year and prepare a
statement of Accounts for presentation to the Annual General Meeting
5. To
submit a report of the financial position as at that date to each meeting of
the General Committee
6. Keep
a record of all registered members
e) Co-ordinators
1. To
conduct all competitions in accordance with the rules of Basketball N.S.W and
the local rules of the C.B.A.
2. To
ensure that all players are registered in accordance with Basketball N.S.W and
the Cooma-Monaro Shire Council
3. To
collect all game fees and player registrations
4. Responsible
to ensure that Monies are receipted and banked within two weeks of being
received
5. To
maintain a record of registered players and forward all Registration forms to
the Registrar
6. To
record the results of all games and place on the notice board a table of
positions for each competition
f) Director of Referees
1. Organise
referees for all local and representative fixtures and organise referees
clinics
g) Director of Coaches
1. Be
responsible for organising coaches for local and representative fixture
2. Conduct
two coaching clinics a year for all Junior and MiniBall player
h) Registrar
1. To
receive all registration forms and forward all information to Basketball N.S.W
2. To
keep a list of all registered players
i) Life and Honorary
members
1. Life
Members of the C.B.A may be elected at the Annual General Meeting by the vote
of those members present at the meeting. Generally conferring of life
membership will be limited to ex-members of the executive of the C.B.A. and
other persons who have given valuable assistance to the C.B.A.
2. All
non-players elected to the General Committee shall automatically become
honorary members of the C.B.A.
14) Clearances
a) An
application from a member of the C.B.A. for a clearance as required by
Basketball N.S.W. to another association shall be automatically approved at any
time provided such member is fully financial with the C.B.A.. An application
for a clearance from a member who is unfinancial shall be refused until the
member settles all debts to the C.B.A
b) Any
player transferring from another association must before they are eligible to
play in an official match arranged by the C.B.A produce a clearance from their
previous association
15) Competition Rules
a) The
General Committee shall be responsible for preparing and enforcing the
competition rules of the C.B.A Such rules shall always be in conformity with the laws of the game
adopted by Basketball N.S.W
b) The
Secretary at the start of every season shall give a copy of the rules to every
team captain and to every General Committee member and ensure that a copy is
always on the C.B.A. notice board
c) Any
new altered or repealed rule must be promptly made known to all Members by the
Secretary
16) Registration Fees
a) The
annual registration fee for members of the C.B.A. shall be determined at the
Annual General or Special General meeting
b) Registration
fees must be paid before a member is eligible to play in any official match
arranged by the C.B.A.
c) Special
concessions may be determined for Juniors and MiniBallers
17) Match Fees
a) The
match fees shall be determined at the Annual General or Special General meeting
of the C.B.A
b) Special
concession rates may be determined for Juniors and MiniBallers
18) The Constitution
a) This
constitution shall not be altered in any way except at an Annual General
Meeting or Special General Meeting convened for that purpose in accordance with
section 10 of this constitution
b) The
Secretary shall ensure that a copy of this constitution is always on the C.B.A.
notice board and that all members of the General Committee has a copy
19) Dissolution
a) The
C.B.A shall not be dissolved or its name changed except by a vote of those
present and entitled to vote at a Special General Meeting convened for that
purpose
b) In
the event of a dissolution all C.B.A assets be held in trust for a period of
(2) years. After this period it shall be evenly distributed amongst the Cooma
schools for the purpose of promotion of basketball
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